AI systems for growing businesses
Your business
should run smarter.
Not harder.
We find the work slowing you down, set up AI to handle it, and train you on it. You keep running the business.
- Less busyworkRepetitive tasks handled in the queue
- Faster operationsWork moves with fewer handoffs
- More time to growFocus on what only you can do
Sample dashboard
Sample chart
- Sample · Waiting on a decision
- Sample · Reminder drafted, not sent
- Sample · Review due
Sound familiar?
The day gets spent on the work. The rest waits.
I answer email at night, after the day is already over.
The day is spent on the work and the people. The inbox waits until everything else is done. Follow-ups never happen when it's busy.
Most opportunities need a nudge. When the day fills up, the nudge never happens, and the work goes to someone else. A missed call, or a missed lead, goes to someone else.
When you are in the middle of the work, the phone rings out. That person often just contacts the next business.
The checklist
You use AI. But is it actually doing any of this?
Five lists of the work a practical system can take. These are not promises of hours or money saved.
Productivity
- Inbox sorted, and urgent items flagged
- Replies drafted in your voice, for your approval
- Meetings scheduled for you
- Calls joined, notes taken, action items sent
- A brief ready before every meeting
- A morning briefing of calendar, email, and key numbers
- An alert when something important happens
- Recurring checks that run on their own
Marketing
- Competitor and market research
- Content in your brand voice: blogs, emails, social, and landing pages
- One piece turned into many
- Posting on a steady schedule
- Search and AI-search visibility checked and improved
- Campaigns tracked in one weekly report
Sales
- Lead lists that match your ideal customer
- Personalized outreach sequences
- Replies sorted, and responses drafted
- Hot leads flagged right away
- A brief before every call
- A recap and a proposal drafted after
- Stalled deals flagged and followed up
- Customer records kept current
Operations
- Processes written down as SOPs
- Your biggest bottleneck named
- Data moved between systems that do not connect
- Queues worked, with only real decisions escalated
- Stalled items chased
- Systems watched, with alerts
- A daily status of what is done and what is stuck
- A shared knowledge base kept current
Finance
- A daily cash view
- A cash forecast for the coming weeks
- Alerts for low cash and unusual charges
- Overdue invoices tracked, and reminders drafted
- Bills and renewals tracked
- Unused subscriptions found
- A monthly summary with charts
- Pricing and what-if scenarios
A bookkeeper or CPA still signs off on the official books.
Where we come in
Sounds great. But who has time to set all this up?
That's where we come in. We find your biggest bottleneck and fix it first, then keep building until everything you want handled is handled. Every month after that, we check in, keep it running, and add new solutions as new problems come up.
- 1
Find the bottleneck
Name the one constraint. If a number is missing, say so. Do not invent one.
- 2
Fix it first
We build the fix for that one constraint first and test it on your real work.
- 3
Keep building and keep it running
Check in, keep it working, and add the next fix when a real problem shows up.
Practical AI solutions
What AI can do for your business
Six places the work usually sits. The examples are helpers we set up around the day you already have.
Sales
Find and follow up with leads automatically.
Follow-ups drafted when the day gets busy.
Learn moreMarketing
Create content, run campaigns, and analyze results faster.
A simple review request after the work is done.
Learn moreOperations
Streamline workflows and eliminate manual work.
Reminders so the next step does not slip.
Learn moreFinance
Automate reporting, track performance, and gain insights.
A morning look at the numbers that need you.
Learn moreCustomer Service
Provide faster, more consistent support.
A text back when a call is missed.
Learn moreExecutive Productivity
Save time and make better decisions.
A morning summary before the day starts.
Learn more
Real businesses. Real results.
Case studies
Two businesses, described in operational terms. No invented scores.
B2B services company
Stalled follow-ups and buried decisions at a B2B services company
- Challenge
- Small things stall without anyone noticing. Compliance follow-ups sit in a queue. Decisions get buried in the inbox.
- AI solution
- A lead assistant owns narrowly scoped specialists. A top-level assistant looks across the owner's businesses for the single biggest bottleneck.
- Outcome
- The owner only hears about what is stalled, urgent, needs a decision, or is a real improvement. Unanswered decisions come back up instead of sitting still.
Consulting firm
Weekday prospecting and outreach that sat with a consulting firm's owner
- Challenge
- Prospecting, outreach, replies, intake, and the website need to run every weekday without the owner doing that busywork.
- AI solution
- A lead assistant owns the firm's specialists and reports to the same top-level bottleneck assistant. One assistant owns the email platform across the businesses. A shared sales desk drafts replies and does not send them.
- Outcome
- Prospecting, outreach, replies, intake, and the website run every weekday. The owner spends time on conversations and decisions.
Flexible options for your needs
Services and pricing
Start with a plan, build the system with us, or have it run for you. The middle tier is the core offer.
AI Opportunity Playbook
$497one-time
- Business process review
- Top AI opportunities
- Prioritized implementation plan
- 60-minute strategy session
Most Popular
AI Ops Build
$2,500setup + $1,500/month
3-month minimum.
- Everything in the Playbook
- Custom AI system design
- Implementation and integration
- Training and documentation
- Ongoing support
Fully Managed AI Operations
From $5,000/month + $5,000 setup
- Everything in AI Ops Build
- Full system management
- Continuous optimization
- Performance reporting
- Priority support
Add-ons quoted on a call. See the full pricing page.
How the work is handled
Your tools, your accounts, a plain explanation
Works inside your tools
Google Workspace, Gmail, Google Sheets, Slack, and your CRM. You do not switch software to start.
You own your accounts
We never ask for passwords. You connect the accounts, and they stay yours.
We sign an NDA
Your business information is used to set up and support your system, and it stays private.
Training in plain English
A hands-on session, a one-page cheat sheet, and a recording you can look back on.
Assessment
Find your biggest AI opportunities
Answer a few questions about your business and get an on-screen summary of where to look first. It does not estimate hours or money.
Start
Ready to take the busywork off your plate?
Tell us where the day gets stuck. We will reply about a consultation. Nothing is booked until we talk.